Privacy Policy

Effective Date: 01.03.2025

At York Prizes, we are committed to protecting your privacy and ensuring the security of your personal data. This Privacy Policy explains how we collect, use, and protect your information in accordance with the General Data Protection Regulation (GDPR).

1. Data Controller

The data controller for your personal information is:

York Prizes

160 Acaster Lane, York, YO23 2TD

Email: tom@yorkprizes.com

2. What Personal Data We Collect

We may collect and process the following categories of personal data:

Identity Data: Name, email address, postal address, and phone number Technical Data: IP address, browser type, operating system, device identifiers, and browsing behavior Marketing & Communication Data: Preferences for receiving communications from us Usage Data: Information about how you use our website and services

We do not collect special categories of personal data (such as health, race, or religious beliefs).

3. How We Collect Your Data

We collect your data when you:

Fill out forms on our website (e.g., entering contests, subscribing to newsletters). Contact us via email or our contact form.

Purchase tickets via our third party payment provider (Square LTD).

4. Legal Basis for Processing

We process your personal data based on one or more of the following legal grounds:

Consent – when you have given us clear permission to process your data for a specific purpose (e.g. email marketing) Contract – when data processing is necessary to fulfill a contract with you Legal obligation – where we must comply with a legal requirement Legitimate interests – when we have a business or commercial reason to use your data, balanced against your rights

5. How We Use Your Data

We use your personal data to:

Operate and improve our website and services Manage contest entries and notify winners Respond to your inquiries, provide receipts and provide support. Send you promotional and marketing messages (with your consent).

6. How We Share Your Data

We do not sell your data. We may share your information with:

Trusted third-party service providers (e.g., website hosting, email marketing, analytics, payment processing hosts) under strict confidentiality agreements Legal authorities, if required by law or legal proceedings Business successors, in the event of a merger, acquisition, or sale

All third-party processors are GDPR-compliant and have their own privacy policies.

7. International Data Transfers

If we transfer personal data outside the European Economic Area (EEA), we ensure appropriate safeguards are in place, such as standard contractual clauses or data protection agreements.

8. Data Retention

We will retain your personal data only as long as necessary for the purposes set out in this policy, or to comply with legal, accounting, or reporting obligations. You may request deletion of your data at any time (see Section 9).

9. Your Data Protection Rights (Under GDPR)

You have the following rights under the GDPR:

Right to access – Request a copy of the personal data we hold about you Right to rectification – Request correction of any inaccurate or incomplete data Right to erasure – Request deletion of your personal data Right to restrict processing – Request to limit how we use your data Right to data portability – Receive your data in a structured, machine-readable format Right to object – Object to our use of your data for direct marketing or based on legitimate interests Right to withdraw consent – At any time, if processing is based on your consent

To exercise these rights, please email us at tom@yorkprizes.com

You also have the right to lodge a complaint with your local supervisory authority.

10. Cookies & Tracking

We use cookies to enhance user experience, analyse traffic, and personalise content. You will be presented with a cookie consent banner when you first visit our site. You may change your preferences or disable cookies via your browser settings.

11. Security

We use appropriate technical and organizational measures to protect your personal data from loss, misuse, and unauthorized access. However, no system is 100% secure, and we cannot guarantee absolute security.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. If we make significant changes, we will notify you via the website or email. The date of the latest revision will always be shown at the top.

13. Contact

For any questions or requests regarding this Privacy Policy or your data:

Email: tom@yorkprizes.com

Mailing Address: 160 Acaster Lane, York, YO23 2TD